Policies

ARTICLE I. AUTHORIZATION, POWERS AND DUTIES

Section 1.1.

The Sayreville Public Library Board of Trustees (hereinafter referred to as the “Board”) shall be authorized to exercise any and all powers, duties, and functions permitted by New Jersey State and Local laws.

Section 1.2.

The business and affairs of the Sayreville Public Library shall be conducted under the management, direction and control of the Board which, to the extent permitted by law, may delegate to duly established committees of the Board, or to the Director of the Library (hereinafter referred to as the “Director”), to any other employee or duly appointed agent, such duties and functions as it deems appropriate. Such Board powers and duties shall include, but shall not be limited to:

Employing a competent and qualified Director of the Library;
Determining and adopting written policies to govern the operation and program of the library including personnel policies, financial and investment policies, and policies governing the use of the library building and the selection and use of library materials, supplies, and equipment;
Reporting to and cooperating with other public officials, boards, and the community as a whole to support a public relations program for the library;
Assisting in the preparation of and seeking adequate financial support for the annual operating budget as well as capital and capital improvement projects; and,
Developing long-range goals for the library and working toward their achievement.

Section 1.3.

(A) Pursuant to N.J.S.A.40:54-9 the Board of Trustees shall consist of seven (7) to nine (9) persons designated by the Mayor of the Borough of Sayreville for terms of five (5) years. The Mayor and Superintendent of Schools shall be trustees and may appoint an alternate to act in their place to attend meetings and vote on all questions.

(B) Vacancies occurring on the Board shall be filled for the unexpired term only, in the same manner as the original appointments were made. Any and all resignations shall be submitted, in writing, to the Mayor with a copy to the Board President.

(C) Each member of the Board shall take the required oath of office before the Borough Clerk, or before a person authorized to take oaths in the State of New Jersey, upon his/her appointment.

(D) The Library calendar year shall be from July 1stto June 30thof each year.

ARTICLE II. OFFICERS

Section 2.1.Officers

Officers of the Sayreville Public Library shall consist of a President, a Vice President, a Secretary, a Treasurer, and such other officers as the Board may from time to time elect or appoint. All such offices shall be filled by members of the Board.

Section 2.2.Election, Terms, Vacancies, and Removal

A nominating committee shall be appointed by the President at the first meeting of the new calendar year. The nominating committee shall present the new slate of officers at the next regularly scheduled meeting after their appointment, and at that time, the presented slate of officers shall be voted upon. All officers shall be elected by a majority vote of the Board for approximate one year terms commencing on the date of election or appointment, and each officer shall continue to serve, subject to earlier resignation or removal, until the end of the calendar year or until a successor has been duly elected, appointed, and otherwise qualified.Officers shall be permitted to succeed themselves in office.Vacancies among the officers shall be filled at an election at a regular meeting and a majority vote of the Trustees shall be necessary for an election. Any officer may be removed for any reason, at any time, by a Board action in which a majority of the entireBoard (as opposed to a majority of those present) has voted for such removal.

Section 2.3.Duties of Officers

(A) The President shall preside at meetings of the Board of Library Trustees, appoint all committees,enforceall By-laws and Regulations promulgated by the Board, authorize calls for any special meetings, execute all documents authorized by the Board, serve as an ex-officio member of all committees, confer with the Director regarding the agenda for each Board meeting, and generally perform all duties associated with the office of President. In the event of theabsence of the President from a Board meeting, the Vice President, or a temporary chairperson selected by the members present, shall assume and performs the duties and functions of the President.

(B) The Vice-President shall preside at meetings of the Board of Library Trustees when the president is absent. The Vice President shall have such powers and discharge such duties as may be assigned, from time to time, by the Board.

(C) The secretary shall see that a true and accurate account of all the board meetings is kept. The secretary, or his or her designee, shall give notice in writing of all meetings of the Board. The Secretary shall have custody of the minutes and other records of the Board of Trustees and perform all other duties associated with the office of Secretary.

(D) The Treasurer shall be responsible to present reports on the Library’s finances and, with the Director, present all bills for approval to the Board. The Treasurer shall have the authority to approve bills for payment when there is no meeting due to a lack of quorum. The Treasurer shall also review and prepare the annual budget with the assistance of the Director and the Finance Committee, and present the budget to the Board for approval. The Treasurer, with input from the Finance Committee, will provide investment recommendations as needed. In the absence or inability of the Treasurer, the above will be performed by such other member of the Board as the Board may designate.

ARTICLE III. MEETINGS

Section 3.1.Regular Meetings

Pursuant to the Open Public Meetings Act, the date, time and location of the regular Monthly Board meeting, which shall be fixed at its organizational meeting, will be posted in the library, filed with the Township Clerk, and sent to the official newspapers (Note: at least two). The meetings so scheduled for July, August or both, in any year may be omitted by appropriate action taken by the Board at its regular meeting in June of such year.

Section 3.2.Annual Meeting

An Annual Reorganizational Meeting, shall be held at theFebruary meeting, at which time new and re-appointed board members will take the oath of office. The Board shall meet for the purpose of election of officers; approval of official financial institutions, newspapers, auditors, and Annual Report; appointments of committees and any other organizational matters that may come before the Board.

Section 3.3.Special Meetings

Special meetings may be called by the President or by any other officer of the Board acting on behalf of the President or, on five (5) day notice, in writing, by any three (3) members of the Board. Notices for such meetings shall state the time, place and specific purpose/business in the call. Forty-eight hours (48) notice there of shall also be given by; posting the notice in the library, filing the notice with the Township Clerk, and sending the notice to the official newspapers. In the event an emergency meeting is required to deal with matters of such importance that delay for the purpose of providing adequate notice (as required above) would likely result in substantial harm to the public interest, such meeting may be held provided it conforms to the provisions of N.J.S.A.10:4-9.

ARTICLE IV.VOTING PROCEDURES

Section 4.1.Quorum

(A) At all meetings of the Board, a majority of the trustees shall constitute a quorum for the transaction of business. For purposes of establishing a quorum, “majority” means more than one-half the total number of trustees than presently existing on the Board.

(B) For purposed of establishing a Quorum, members may participate in a meeting via conference call, virtual meeting, etc. as long as the public is able to communicate with such member and that such member is able to communicate with any such member of the public who may be in attendance at the meeting.

Section 4.2.Voting

A majority of the votes of all the members of the Board present at any meeting shall be necessary for the adoption or passage of any resolution or motion.

(A) Actions taken shall be determined by a voice vote unless a roll call vote is requested by a Board member. The President may require members to put motions into writing. The President may offer motions and may vote on all proposals. All motions shall be stated in their proper form and restated before a vote is taken.

(B) In the event that a member is participating in the meeting pursuant to the provisions of Section 4.1(B), they may vote in the same manner in which they would if they were physically present at the meeting.

ARTICLE V. AGENDA

An agenda for the Board meetings shall be prepared by the Director in cooperation with the President of the Board. Members of the public who wish to address the Board should request a place on the agenda not later than Twenty-Four (24) hours before the time established for the meeting. The request may be directed to one of the officers of the Board or to the Director.

The Order of Business shall be as follows so far as the circumstances of the meeting will permit:

Roll call
Compliance with Open Public Meetings Act Statement
Agenda Review
Approval of minutes of previousregular meeting and any intervening special meeting
President’s Report (if any)
Financial report and approval of expenditures
Report of the Library Director
Committee Reports (if any)
Correspondence and communications
Old business
New business
Purchase authorization requests and Bill Payment
Public Session
Executive Session if needed for personnel or contract items
Action on Closed Items
Adjournment

ARTICLE VI. MEETING PROCEDURE

The rules contained within the current edition of Robert’s Rules of Order shall govern the organization in all cases to which they are applicable, and in which they are inconsistent with these By-laws and any special rules of order which the organization may adopt.

ARTICLE VII. COMMITTEES

Section 7.1.Establishment

The Board may from time to time establish one or more standing or ad hoc committees to serve at the will of the Board. The President of the Board shall appoint all committee members. Ad hoc committees may be appointed by the President with the approval of the Board. Each such committee shall have advisory powers only, unless by appropriate delegation of authority in these Bylaws or by Board resolution delegating specific authority, the Board empowers such committee to act for the Library on its behalf.

Section 7.2.Committees

(A) The President shall appoint such committees of one (1) or more members each for such specific purposes as the business of the Board may require from time to time. If it shall appear that the purpose of and need for any such committee may be long continued, the Board by appropriate action may confer the status of Standing Committee, whereupon it shall be the duty of the President to appoint such committee each year at the annual meeting. Special committeesfor the study and investigation of special problems or to deal with special issues shall be considered to be discharged upon the completion of the purpose for which they were appointed and after their final report is made to the Board.

(B) Four (4) standing committees shall exist; (1) Policy; (2) Personnel; (3) Finance; and, (4) Planning.

ARTICLE VIII. DIRECTOR OF THE LIBRARY

Section 8.1.

The Director of the Library shall be an American Library Association and State of New Jersey certified professional librarian employed by the Board.

Section 8.2.

The Director shall have sole charge of the administration of the library under the policies and with the review of the Board.

Section 8.3.

The Director shall be held responsible for the procedures established to enforce the policies established by the Board for the operation of the library. Such duties and responsibilities of the Director include, but shall not be limited to:

Providing library services and programs that reflect community needs and interests;
Selecting professional personnel and other staff members as needed for the efficient operation of the library;
Directing the library staffin performance of their duties;
Operations and maintenance for the building and equipment;
Preparing and administering the library budget;
Accounting of all monies received from fines, donations and other sources and depositing them to appropriate accounts;
Submitting a monthly written report to the Board describing the operations of the library; and,
Maintaining and preserving minutes, meeting notes and financial records, making them available for inspection by the public upon request.

ARTICLE IX. INDEMNIFICATION

Each Trustee, Officer or Committee member of the Library, shall be indemnified by the Library against the actual amount of net loss including counsel fees, reasonably incurred by or imposed upon him/her in connection with any action, suit or proceeding to which he/she may be a party by reason of his/her having been a Trustee, Officer or Committee member of the Library.

ARTICLE X. IMMUNITY

Unless acting in reckless disregard for the duties imposed by the position, neither the Board as a body nor any Trustee, Officer or any other Committee member of the Library, shall be personally liable for any damages, claims, losses or injuries for any action or lack of action arising out of the execution of his/her office to the fullest extent available pursuant to N.J.S.A.2A:53A-7.3.

ARTICLE XI. REVIEW AND AMENDMENTS

The Policy Committee of the Board shall review these bylaws bi-annually and recommend changes to the Board when necessary. The By-laws may be amended, without prior notice, at any meeting of the Board at which the entire Board of Trustees is present; or by a majority vote of all members of the Board provided written notice of the proposed amendment shall have been mailed to all members at least ten (10) days prior to the meeting at which such action is proposed to be taken.

ARTICLE XII. CHAIN OF COMMAND FOR PUBLICCOMPLAINTS AND INQUIRIES

The following procedures will apply to the handling of public complaints and inquiries:

(A) Neither the Library Board of Trustees as a whole, nor any individual Board member, will entertain or consider communications or complaints from library employees, library patrons/users, residents or other citizens. Such communications will be referred to the Library Director.

(B) Complaints and inquiries should be submitted to the Library Director, in writing, and preferably on the Patron Complaint form (C101A) available at the library.

(C) The Library Director will make every effort to resolve the problem with the persons immediately involved.

(D) When satisfaction has not been achieved at this level, the Library Board of Trustees will accept written complaints or inquiries.

(E) Those who request a Library Board of Trustees hearing shall present written complaints or grievances to the Board Secretary in sufficient detail. After reviewing the evidence submitted by the Library Director the Library Board of Trustees will, if it deems advisable, grant a hearing to the parties interested.

(F) Library employees shall follow the procedures outlined in the Personnel Policy Manual when filling complaints or grievances.

(G) The Library Board of Trustees may defer decisions regarding complaints and inquiries presented initially at public Board meetings.

(H) The Library Director must be consulted on all matters that involve library personnel and the community.

Adopted: 2014

Sunday	1:00 PM – 4:55 PM
Monday	9:30 AM – 7:55 PM
Tuesday	9:30 AM – 7:55 PM
Wednesday	9:30 AM – 7:55 PM
Thursday	9:30 AM – 7:55 PM
Friday	9:30 AM – 4:55 PM
Saturday	9:30 AM – 4:55 PM

(Closed Saturdays in July & August)

Sayreville Library Card

Individuals falling into one of the categories below may register for a free Sayreville library card:

Permanent resident of the Borough of Sayreville
Individuals employed in the Borough of Sayreville

Classes of Borrowers

There are five classes of borrowers:

Adult (Sayreville)

includes individuals 12 years of age or older and/or in the 7thgrade.

Full privileges and fine responsibilities
Library cards valid for three years
Minors ages 12-18 not in possession of acceptable ID listed below require in-person consent of parent or legal guardian to acquire an adult library card.
Includes individuals not residents of, but employed in Sayreville whose residence is in a non LMxAC/Mural member town.-
- No card fee but are charged non-Sayreville fee for borrowing DVDs.

Juvenile (Sayreville)

includes individuals aged 5-11

Requires consent and signature of parent or legal guardian to acquire a library card.
Limited borrowing privileges; full fine responsibilities
- May not borrow adult videos
Library cards valid for three years

Other Library Cards

Residents of Other Communities in good standing with their community libraries
Residents of LMxAC communities may use their home library cards
Residents of M.U.R.A.L. communities that are not also LMxAC members may use a valid card from their home community provided that the card is current and the borrower is in good standing.
All others may register for a non-resident card by paying a nonrefundable fee of $75.00 per year

Approved by the Sayreville Library Board of Trustees 2004, 2009, 2014

Non-Resident (Sayreville)

includes individuals not eligible for a free card, who do not have M.U.R.A.L./LMxAC privileges and who have paid the nonresident fee.

Library cards valid for one year

M.U.R.A.L/LMxAC card holders

Must possess valid cards from their home community libraries.

Staff

includes individuals employed by the Sayreville Public Library System and selected contracted employees (Temp Agency employees).

Full privileges
Responsible for lost or damaged material
Library cards are valid for three years or until individual leaves library employment

Registration for Adult/Juvenile Sayreville Library Card

Adult card: In order to obtain a library card, an adult patron must:

Provide verification of current address
Sign a library card

Acceptable documents to verify current Sayreville addresses are:

Current NJ driver’s license or permit with photo IDo
Current NJ Identification Card with photo ID
Original confirmation letter from the DMV that has your current new address on it
Current lease or mortgage
Recent Utility Bill (telephone, cable, electricity, gas, water, sewage)
Recent payroll stub from employer with Sayreville address
Recent school report card that lists the student’s address
Recent Sayreville Board of Education school schedule for grade 7 and higher that lists the student’s address (high school students must also present their HS photo identification.)

All identification listed above must be current and include name and a Sayreville Borough street address

Juvenile:

Parent or guardian must provide acceptable ID for parent or guardian
Parent and child sign registration form
Sign a library card

All identification listed above must be current and include name and a Sayreville Borough street address.

Approved by the Sayreville Library Board of Trustees 2004, 2009, 2014

The registration form may be completed at the library or elsewhere. En masse registration of individuals belonging to classes, groups, or organizations is permissible with advance arrangement.

NOTE: Only the Library Director may accept other documents as verification.

The Board of Trustees of the Sayreville Free Public Library believes that it is the basic right of every individual to read what he or she wishes without fear of censure or legal consequence. It also affirms the right of every person to privacy. The library will do all within its power to protect each user’s right to privacy with respect to all information required for registration and for information sought or received, and materials consulted, borrowed or acquired. Such records will not be made available to any individual, organization or government agency except pursuant to N.J.S.A. 18A:73-43.2 which reads: “Library records which contain the names or other personally identifying details regarding the users of libraries are confidential and shall not be disclosed except in the following circumstances:

a. The records are necessary for the proper operation of the library;
b. Disclosure is requested by the user; or
c. Disclosure is required pursuant to a subpoena issued by a court or court order.

I. Purpose:

The Sayreville Free Public Library is dedicated to providing quiet access to knowledge and information through reading, writing, studying and the proper use of the Library’s computers and other materials. We have established this Behavior Policy/Code of Conduct to ensure that our patrons can use the library’s facilities, materials, programs and services without being disturbed or impeded and to provide our patrons and staff with a safe, secure and comfortable environment.

II. Overview:

No individual may engage in inappropriate conduct on the premises of the Sayreville Free Public Library. Patrons shall be engaged in the normal activities associated with the use of a public library while on the premises at all times. Patrons not engaged in reading, writing, studying, properly using Library computers, materials or services, attending Library programs or engaging in other conduct normally associated with a public library will be asked to leave the property if their behavior is inappropriate

III. Definition of Inappropriate Conduct:

Inappropriate conduct includes any individual or group activity which disrupts the use of Library facilities, collections, services or programs by patrons or disrupts the ability of Library staff to perform their duties. Inappropriate conduct is not permitted at any time and any patron engaging in same shall cease such activity immediately upon request by Library personnel.

Inappropriate conduct shall include, but not be limited to, the following conduct or behavior:

Committing or attempting to commit any activity that would constitute a crime or offense under Federal, State or municipal law, rule, regulation and/or ordinance;
Possessing, displaying or using any dangerous weapon on Library property or using or threatening the use of any object in such a manner that it may be considered a weapon;
Engaging in or threatening to engage in any fighting, striking, kicking, shoving, or other physically intimidating or assaultive behavior;
Possessing, selling, distributing, consuming or being under the influence of any alcoholic beverage or illegal drug or controlled substance;
Trespassing by entering or remaining on Library property after having been notified by an authorized individual not to do so, including entering or remaining on Library property after having been suspended;
Refusing to follow the reasonable directions of Library staff, including failing to take shelter in an emergency as directed by staff;
Engaging in any behavior that a reasonable person would find to be disruptive,harassing or threatening to Library users or staff including stalking, prolonged staring at or following another with the intent to annoy them, or intentionally behaving in a manner that could reasonably be expected to annoy or disturb other patrons;
Ringing of and talking on cell phones inside the building (silent mode and texting are permitted) or using other personal electronic equipment at a volume which is disturbing to other patrons;
Engaging in excessive or disruptive conversations, talking loudly, making ongoing noise, running in the Library or throwing objects;
Blocking the entrance to the Library or using skateboards, rollerblades, skate shoes,scooters or hoverboards or on or around Library property;
Using loud, offensive, obscene or abusive language;
Engaging in any lewd or sexual contact, activity or conduct;
Smoking or using other tobacco products or electronic cigarettes;
Drinking or eating in the library (water in clear bottles is permitted);
Sleeping, dozing or napping on Library premises;
Improper or inappropriate attire (shirts and shoes are required);
Monopolizing Library resources or staff time;
Stealing Library materials, furniture, equipment or services;
Damaging or vandalizing Library property, including, but not limited to, restrooms,computers, furniture and walls; defacing or removing pages from books; or, destroying landscaping or other fixtures;
Moving furniture without the express consent of Library staff or using furniture in any manner that may damage the furniture, including placing feet on same;
Bringing any animal into the Library except service animals;
Leaving a child ten (10) years of age or younger unattended on Library premises;
Entering non-public areas of the Library without permission;
Taking Library materials into restrooms;
Vandalizing cars or other property/items in the Library parking lot or anywhere else on Library property, including the building and/or grounds;
Violating the Library’s rules for acceptable use of the internet and the Library’s public computers. A user accepts these rules before accessing the Internet through a Library computer. Copies of these rules will be made available by staff upon request;
Hanging around outside the Library building or inside the Library building after school lets out or during a school day with little to no purpose of using the Library facilities; and,
Engaging in any other activities that are inconsistent with those activities normally associated with the use of public library facilities, including reading, writing, studying and properly using computers and other library materials.

This list is illustrative only in nature and shall not be deemed as the exclusive list of inappropriate conduct in the Library.

IV. Behavior and Supervision of Minors:

The Sayreville Free Public Library welcomes children. However, parents/caregivers are responsible for their child’s safety and behavior while in the Library whether theparent/caregiver is present or not. Library employees cannot function as caregivers orbabysitters. The Library is not equipped – nor is it the Library’s role – to provide long- or shortterm childcare. The Library assumes neither responsibility nor liability for the actions, care, supervision or safety of minors. Children and minors are expected to follow the same rules of conduct as adult patrons at all times and are subject to the same consequences if the rules are violated. Parents and caregivers are encouraged to share these rules with their children who use the Library and set clear expectations regarding their responsibility to follow these rules. Parents or guardians will be held responsible for damage to Library items, materials, equipment or facilities caused bytheir minor child.

V. Inappropriate Use of Children’s Area:

Adults and teens (age eleven (11) and older are permitted in the children’s area of the Library only when accompanying a child or when the adult or teen needs to retrieve materials from such collection. If the adult or teen is not accompanying a child, heor she needs to locate the material and then move to appropriate areas on the Library premises.

VI. Staff Response to Infractions:

Violation of patron conduct rules is misconduct that will result in expulsion from the Library and forfeiture of Library privileges. Minor violations of these rules will first result in Library staff educating the patron about the rules, issuing a warning, and requesting that the activity immediately cease. If, following such a request, the patron fails or refuses to comply or responds to the request in an abusive fashion, he or she will be required to leave the premises immediately for the balance of the day. If he or she fails to leave, the police will be summoned. Prior to the removal of a minor, Library staff shall give the minor an opportunity to contact a parent or guardian. The Library reserves the right to seek an immediate implementation of a suspension.

VII. Suspension Procedure:

After the staff or Library Director determine that a person has engaged in a severe or repeated misconduct and the Library Director or designee has determined that the individual involved should be suspended:

Staff will inform the Director in writing of the name (if provided) and description of the individual involved and a description of the underlying behavior. After consultation, if the Director agrees with the reasons for the suspension, then the Director will initiate the suspension process.
The Director shall issue, or cause to be issued, a written suspension letter to the individual involved notifying the individual that s/he is suspended from the Library. The letter shall indicate the reasons for the ban and the time period of the ban. The Director shall also notify the banned individual of the process for appealing the suspension. Such letter will be sent via regular and certified mail, return receipt requested, to the individual’s last known address, with a copy to the President, Library Board of Trustees, the Borough Administrator and the Chief of Police. A sample suspension letter, for reference only, is included in this Policy.
The suspended individual has the right to appeal the ban using the Appeal Procedure set forth below.

Alternative Suspension Procedure for Minors:

As an alternative to suspending a minor, the Library Director (or his/her designee) can restrict a minor (individual who is eighteen (18) years or younger) from independent use of the Library for a period of thirty (30) calendar days (first (1st) restriction) or ninety (90) calendar days (second (2 nd) restriction). The minor whose library use is restricted may use the Library during the specified period only when he or she is accompanied by a responsible parent or guardian. The minor’s parent or guardian must be notified of the restriction via regular and certified mail, return receipt requested, with a copy to the Borough Administrator and the Chief of Police. Failure to abide by the restriction will lead to banning the minor from the Library even with parental/guardian supervision. The minor’s parent or guardian may appeal the restriction using the Appeal Procedure below.

Sample Banning Letter (for reference purposes only):
DATE:______________________
TO: ______________________
ADDRESS: __________________________________________________________________
Dear Sir or Madam:
On ______________________ (date) at approximately ______________________ (time) you were observed at the Sayreville Free Public Library. At that time you were engaged in inappropriate conduct in violation of the Library’s Behavior Policy/Code of Conduct. Specifically, your conduct included the following:

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Because of the behavior listed above and/or your history of inappropriate conduct at theLibrary, you are hereby suspended from accessing the Library until the date listed below. If you enter the Library before the date listed below, the Sayreville Police Department will be called and you will subject to arrest for trespassing.

Within ten (10) calendar days of your receipt of this letter, you may file a written request addressed to the Library Director and the President, Library Board of Trustees, c/o Sayreville Free Public Library, 1050 Washington Road, Parlin, NJ 08859, to reconsider this ban. Your written request shall set forth your reasons for reconsideration of the suspension. The length of this suspension shall remain as stated in this document unless and until the Library Board of Trustees issues a written determination altering same.

SUSPENDED FROM LIBRARY FOR A PERIOD OF ______ DAYS.
DATE OF RETURN: _______________________

Signed,
SAYREVILLE FREE PUBLIC LIBRARY

By:_______________________________________
(Name and Title)

cc:President, Library Board of Trustees
Borough Administrator
Chief of Police

Appeal Procedure

The Director’s written determination may be appealed to the Library’s Board of Trustees, if the individual aggrieved files a written letter of appeal within ten (10) calendar days after he/she receives the determination. Such letter shall be sent to the Library Director and the President of the Library’s Board of Trustees, c/o Sayreville Free Public Library, 1050 Washington Road, Parlin, NJ 08859. The letter shall set forth the reason(s) why the Board of Trustees should reconsider the suspension. The Board shall consider the appeal at the next regularly scheduled Board meeting and render a decision thereafter. The affected individual may attend such meeting and address the Board during the public comments portion of the meeting or earlier, at the Board’s discretion. The Board shall cause the suspended individual to be informed of the decision in writing via regular and certified mail, return receipt requested, with a copy to the Library Director, the Borough Administrator, and the Chief of Police.

Neither the Director nor any other member of the Library staff is a professional medical or legal expert. All actions undertaken pursuant to this Policy shall be subject to the reasonable judgment of the Director and Library staff.

The Sayreville Free Public Library will be consistent in enforcing this BehaviorPolicy/Code of Conduct to ensure the safety of patrons and staff and create an environment that is conducive to the proper use of Library materials, facilities,programs and services.

Individuals who require an accommodation of this Behavior Policy/Code of Conduct on medical, religious or other grounds may contact the Library Director.

2.51 COVID-19 Unattended Children Policy Addendum

As the Sayreville public schools have implemented a Safe Return to School Plan, all students in grades 1-12 will return to school for in-person learning, on Wednesday, September 8, 2021. For the health and safety of Sayreville Public Library patrons and staff, admission of unaccompanied minors will be as follows:

they may use any available computer
they may participate in after school programming
they are prohibited from congregating at the library entrance or in the library lobby
they may not use the seating in the lobby, the Adult Room or the Quiet Room
the capacity of the Young Adult room is limited to the number of available chairs in the room
a limited number of chairs in the Children’s room are designated only for attendees of the Homework Club and attendees are subject to the rules of the Homework Club.

Parents may not pick up students in the library parking lot, as this creates crowds of unattended children at the entrance to the library, and poses a health risk to the public. Parents may pick up their children only at the Middle School, High School or Burke’s Park.

This policy will be in effect until further notice. This policy does not apply to staff or volunteers. The regular 2.5 Unattended Children policy is suspended until further notice.

2.5 The Sayreville Free Public Library welcomes visitors of all ages to use its facilities, materials, programs and services. The Code of Conduct for Library Visitors (Section 2.4) is enforced in order to create a safe, orderly and proper environment for all users. Service to children and minors is an important part of the Library’s mission and the Library Board and staff are dedicated to providing a safe, secure, welcoming and comfortable place. Parents/guardians should be aware that the Library is a public building open to all individuals.

Parents/guardians are responsible for their child’s safety and behavior while in the Library whether the parent/guardian is present or not. Library employees cannot and will not function as caregivers or babysitters. The Library assumes neither responsibility nor liability for the actions, care, supervision or safety of children and/or minors.

Children and minors are expected to follow the same rules of conduct as adult patrons at all times and are subject to the same consequences if the rules are violated. Parents or guardians will be held responsible for damage to Library items, materials, equipment or facilities caused by their minor child, whether such child was unattended or not.

The following guidelines will be followed concerning the care and behavior of younglibrary users:

Children are defined as anyone who is thirteen (13) years or under. Minor is defined as anyone over the age of thirteen (13) up to and through the age of twenty-one (21)
All children shall abide by the Rules of Conduct for Library Visitors.
No child who is ten (10) years of age or younger shall be left alone in the Library or on the Library premises for any reason whatsoever.
For a child six (6) years of age or younger, the parent/caregiver shall actively supervise the child. This entails, at a minimum, remaining in the child’s immediate vicinity and within visual contact at all times. If such a child is attending a Library program without a parent/caregiver in the room, the parent/caregiver shall remain in the Library building and immediately join the child at the end of the program. If such a child is found unattended, under-attended or ignored, Library staff will attempt to locate the parent/caregiver in the Library, inform him/her of the rules and issue a warning. If the parent/caregiver cannot be found, or if the child is found unattended or under-attended again, the police may be called for assistance as needed.
Children who are eleven (11) years of age and through the age of thirteen (13) years may use the Library on their own. However, parents are still responsible for the safety and behavior of their child. Children behaving inappropriately may be asked to leave the Library, in accordance with the Rules of Conduct for Library Visitors.
Minors who are over thirteen (13) years of age may also use the Library on their own.However, both the minor and his/her parent shall be responsible for the safety and behavior of the minor. Minors behaving inappropriately may be asked to leave the Library, in accordance with the Behavior Policy/Code of Conduct. If a minor requires close supervision or significant individual attention, the minor should not use the Library on their own.
All unattended minors must have the telephone number of a parent or guardian with them at all times. In the event of an emergency or unexpected closing or the ejection of a minor/children from the Library, the minor/children will be given the opportunity to call a parent or guardian before leaving the premises. If, in the judgment of Library Staff, the minor/child is too young to leave the Library unescorted, the police will be summoned.
Parents/caregivers who permit their unattended children/minors to use the Library shall be responsible for knowing the opening and closing times of the Library. This information is posted on the Library doors, on the Library website and is given on the Library’s telephone recording. If an unattended child is left at the Library after the Library closes, two (2) staff members will remain behind until police arrive to escort the minor home. Under no circumstances shall Library staff take an unattended child out of the Library or transport him or her to another location.
In case of an unanticipated closing of the building, all unattended minors/children will be given the opportunity to contact their parents/guardians before leaving the premises. If, in the judgment of Library Staff, a minor/child is too young to leave the Library unescorted, the police will be summoned. In the event of an emergency, staff will call 9-1-1.

The Sayreville Free Public Library will be consistent in enforcing this Policy to ensure the safety of patrons and staff and create an environment that is conducive to the proper use of Library materials, facilities, programs and services.

Individuals who require an accommodation of this Policy on medical, religious or other grounds may contact the Library Director.

Approved by Library Board of Trustees 2007, 2011, 2012, 2017

SAYREVILLE LIBRARY BORROWING SCHEDULE AND OVERDUE FINES

Material Type	Lending Period	Renewals *see Renewal Policy	Overdue Fine Amount (per day)	Borrowing Limits
Adult & YA Books	3 weeks	1 renewal	.25 cents	25 (3 per subject 5-digit Dewey Number)
Children’s Books	3 weeks	1 renewal	.20 cents	25 (3 per subject 5-digit Dewey Number)
Magazines – Adult & YA	3 weeks	1 renewal	.25 cents	3 per title
Magazines – Children’s	3 weeks	1 renewal	.20 cents	3 per title
Audiobooks & Playaways Adult & YA	3 weeks	1 renewal	.25 cents	5
Audiobooks & Playaways Children’s	3 weeks	1 renewal	.20 cents	5
New Books Adult & YA	2 weeks	1 renewal	.25 cents	5
New Books Children’s	3 weeks	1 renewal	.20 cents	5
Battle of the Books titles	1 week	No renewals	.20 cents	1
Summer Reading (MS and HS) books	2 weeks	No renewals	.25 cents	2
Music CDs	1 week	1 renewal	.20 cents	5
DVDs (titles marked 5 days)	5 days	No renewals	$1.00	3 *see Fee Schedule below
DVDs (titles marked 14 days)	2 weeks	No renewals	$1.00	1
Interlibrary Loans (via JerseyCat)	3 weeks	No renewals	$1.00	5
Reference Material & New Magazines (latest issue)	Non-circulating	N/A	N/A	N/A

*Renewal Policy

Patrons may renew material by visiting the library or by speaking with a staff member during open hours. Patrons may renew their own material by using the My Account feature of the online Catalog. In order to successfully renew material, a patron must have a fine total below $5.00. Renewals will be denied on material that has a hold queue.

Payment of Fines, Fees, and Other Charges

When a patron’s balance is $5.00 or more, the patron’s card will be blocked. Patrons cannot check out any material if there is an overdue item on their account that is creating an estimated fine of $5.00 or more. These cards will likewise be blocked.

OTHER FEES

Fee	Amount
Library Card Replacement	$3.00
Non-resident Card (entitles the bearer to full Sayreville resident privileges for 1 year)	$75.00
DVDs rented by Sayreville patrons exceeding the free allotment of three 5-day DVDs, one 14-day DVD	$2.00 per extra item
DVDs rented by out-of-town borrowers	$2.00 per rental
Lost Interlibrary Loan Insert Card w/ Barcode	$5.00
Lost Barcode or Media Case	$3.00
Lost DVD Sleeve or DVD Insert	$5.00
Lost or Damaged Library Material (Sayreville item)	Cost of material as listed on item record (No replacements accepted)
Lost or Damaged Library Material owned by another library	Lending library determines price
Photocopies	.15 cents/B&W page .35 cents/color page
Computer Printing	.15 cents/B&W page .35 cents/color page
Notary Services	$2.50 per document

Book Drops

Books, DVDs, CDs, and audiobooks may be returned in the book drops. Magazines should be returned to the circulation desk.

During Open Hours

The drive-up book drop is open 24/7. During business hours it should be utilized only by patrons not planning to visit the library or borrow materials the same day. Patrons returning material and charging out new material within the same day must return their material inside to library staff. The two additional outdoor book drops are locked during busi-ness hours and can be used only during closed hours.

During Closed Hours

The drive-up book drop and two additional outdoor book drops may all be used. Material returned in book drops by 9:30 am Mon-Sat and 1:00 pm on Sunday will be considered to have been returned before closing on the previous day.

As of 11/19

When the Director is on vacation, the Senior Librarian is in charge. The Director may instead choose to give written delegation to a Librarian.

During periods when the Director is not on vacation, but out of the building and not reachable by telephone, any matter requiring an immediate decision should be referred first to Librarian II, Jennifer Larsen, and in her absence, to the most senior Librarian on duty in the building, and in the absence of any Librarian, the Library Associate. Decisions and/or determinations made by the person in charge shall be deemed final unless resolution of any such issue is expressly deferred until the Director’s return.

Therefore, the line of authority is as follows:

Leah Kloc, Director
Jennifer Larsen, Librarian II
Mary Vavrek, Sr. Librarian
Pam Gunter, Librarian
Aziza Haque, Librarian
Dan Vetrano, Librarian
Marie Chuntz, Library Associate

and so forth by job title then by seniority of service in job title. Employees should check the staff schedules posted online.

All other matters should be deferred for resolution pending the Director’s return, or the return of whoever is designated in writing to be acting in the Director’s stead.

Adopted by Sayreville Library Board of Trustees September 2010

Mission

Reference staff includes professional librarians and library associates trained specifically to locate a wide variety of information through a variety of channels including but not limited to books, internet sites, subscription-based databases and human contacts. The Library maintains a reference collection and a team of reference staff to answer our patrons’ needs for accurate, timely, relevant information. The print reference collection comprises books considered so essential for reference service that they must always be available to consult. Therefore,reference materials do not circulate.

Response time for reference service

Reference staff respond to queries from people in the library and from people who telephone or email them. As a rule, people who are physically present get first priority. Patrons who phone or email queries should understand that their needs will be attended as quickly as possible,consistent with the demand for reference service and other onsite customer service. Those seeking reference services via phone and email can generally expect an answer within 24 hours if not sooner. Naturally, the nature of the information sought will also bear on the time it takes to provide the appropriate response.

Scope of reference service

The highest priority of reference service is the provision of timely, authoritative information from clearly identified sources. If high quality published information is not available, reference librarians will often refer information-seekers to other institutions (such as special libraries),organizations (such as professional associations), and people (such as law librarians, lawyers, doctors, or accountants). While librarians strive to be knowledgeable on a wide variety of subjects, it is both unprofessional and unethical for reference librarians to give advice that should properly come from a different professional with distinct education and credentials.

Some patrons simply want the answer to their question, while some want to learn how to use various research tools such as catalogs, directories, and databases as well as get some particular information. Furthermore, the reference staff provides on demand assistance to patrons using the public computers. The Library is committed to providing our patrons with access to the prevailing information technologies, as well as instructional material to help them utilize these technologies. While the staff strives to assist patrons for whom these technologies are new, the ability to spend time with individual patrons varies with the volume of demand for reference services. Reference staff will provide assistance using electronic resources as time permits, and/or may need to schedule additional training at a mutually convenient time. If a patron is in need of basic computer or Internet training, or training in office applications software, the reference staff will provide quick guidance, but may then direct the patron to appropriate computer training classes or assist them to begin using selected online training websites.

Inevitably there will be times when reference staff cannot provide the degree of reference service or computer assistance that the patron desires. If the patron feels he or she has not received appropriate assistance he or she should take the name of the staff person and discuss the matter with the library director.

Beyond our walls

When our library’s collection of print, media, and electronic resources are insufficient to meet a patron’s needs, the reference librarian will steer the patron to likely alternative sources. Reference staff can show patrons how to place holds on materials held by other libraries in our consortium, call other consortium libraries and request that materials be pulled and held pending pickup by the patron, or may initiate an interlibrary loan (ILL) request for the materials from libraries outside our consortium. ILLs from libraries outside the LMXAC consortium entail special restrictions and conditions, and prospective ILL borrowers must sign a statement indicating their understanding and acceptance of these special terms before the ILL is processed.

Confidentiality

Reference librarians are committed to doing their utmost to protect the confidentiality of patrons. When reference questions result in contact with possible sources, the requestor remains anonymous. Follow up questions and the information response will only be shared with the person requesting the information.

Attitude and Manner

Assisting patrons to connect with the materials and information they need is the top priority of reference staff. While reference staff have other tasks, patrons should be made to feel welcome and comfortable approaching a librarian (unless he or she is on the telephone or assisting another patron). Patrons have the right to always expect a respectful, courteous response to their request for assistance. Reference staff should be accorded respectful, courteous behavior by patrons. Verbal or other abuse of staff is not tolerated in the library.

Tours and Special Presentations

Tours of the library for community and student groups are scheduled upon request. Special presentations can also be scheduled, including using our catalog, how to place holds, and searching subscription databases. Groups are invited to contact the library should they wish to schedule such a tour or presentation.

Adopted by the Library Board of Trustees, 2009

Security Cameras PolicyDownload

The Library offers public computers that patrons may use to access the Internet or perform computer-assisted tasks using basic applications software for word processing, spreadsheets, and to create presentation slideshows. Computer users may connect their own storage drives or earphones to library computers. All public computers are configured to reset to the default status and all temporary files are deleted daily. Signs are posted prominently at public computers and printers, to inform patrons about computer use policies and printing fees.

Who May Use Public Computers

Any library visitor having basic computer skills may use the public computers. The use of public computers is managed to allow maximum numbers of users onto the computers while permitting enough session time to enable patrons to accomplish their work. Providing access to computers and the Internet uses considerable library resources in staff time, as well as costs for buying and maintaining computers, printers, software, and communications.It is therefore our goal to enable users to properly utilize the system independently with minimal staff assistance.Additional assistance is always provided for anyone needing help to navigate the library’s website, to troubleshoot computer hardware and the library’s software, or to use electronic library resources.

Sayreville Residents

Persons having a valid Sayreville Library card are allowed up to two 60 minute sessions per day for a total of two hours per day. Patrons will be given additional computer sessions if other public computers are not in use. If the other computers are all in use, no extensions will be allowed.
If a resident does not already possess a valid library card, a valid library card will be issued as a new member at no charge upon presentation of acceptable ID (See Library Cards).
Sayreville residents who do not have their card with them at the time they wish to use a public computer will be given a courtesy lookup of their cardholder record, and will receive a guest pass.Three free courtesy lookups are given per twelve month period.
Sayreville residents who do not have their card with them at the time they wish to use a public computer, and who have received three lookups during the prior twelve months, must get a replacement library card and will be charged the $3.00 fee for a replacement library card.

Nonresidents

Nonresidents may use a public computer using a guest pass. An acceptable form of ID must be presented each time a guest pass is requested. A guest pass allows one 60 minute session and can be used once per day. Nonresidents who have purchased a Sayreville library card are eligible for the same access as resident cardholders, up to two 60 minute sessions per day.

Printing

Costs per page are 15 cents for black and white, and 35 cents for color. Users need to pay for each printed page regardless of how many web pages are selected. Users should preview their print selections to determine page count. No refunds are given after pages have been printed.

Rules for use of computers

Library computers designated for public access will be available on a first-come, first-served basis and may not be reserved in advance.

Only library-provided software may be used on the library’s computers. Software and hardware owned or supplied by users may not be installed or used on library computers.
Users may not alter or attempt to alter the setup of library computers.
Users may not save their data on the hard drives of library computers. Users must supply their own formatted data disks. Formatted disks and flash drives may be purchased at the circulation desk.
Computer programs protected by copyright laws must not be copied for personal use and users are not permitted to copy, transfer, rename and/or delete information or programs which are copyrighted and/or take any other action with respect to copyrighted materials which would result in a violation ofthe copyright holder’s intellectual property rights.
Users are asked to respect the privacy of other computer users.
The computers in the Children’s Room are reserved for use by children only when the Sayreville public schools are not in session. Adults may use them when school is in session.
The Library is not responsible for any damage done to computer users’ disks, or data, by any virus which may have been contacted on or through library equipment. Although the Library has installed virus protection on its computers it is always possible for a new virus to appear and therefore protection cannot be guaranteed.
The Library is not responsible for any damage done to computer users’ disks, or data, as a result of the malfunctioning of library hardware or software or for any other reason whatsoever. Users assume all of the risk of using the Library’s computers and agree to indemnify, defend and hold harmless the Library and its employees, representatives, agents, designees, officers and/or officials from and against any and all claims, liabilities and/or damages, including costs and attorneys’ fees, which may arise from use of the Library’s computers and/or damage done to a user’s disks, data and/or files.
Time permitting, library staff will try to help with basic computer problems. Regrettably, staff is not able to offer extensive explanations or provide in-depth training.
The Library may suspend a user’s computer privileges at any time if it determines, in its sole and complete discretion, that its computersare being misused in any respect

The Internet, a world-wide network of computer networks, is an essential medium for obtaining and transmitting information of all types. Therefore, public access to the Internet is a core library service. However, the Internet is an unregulated medium. It also provides access to information that is inaccurate, illegal, or that some may find offensive or disturbing.Consistent with our mission and the professional principles of public librarianship, this Internet Use Policy affirms the safeguarding of First Amendment rights, intellectual freedom, equity of access, confidentiality of information about users and their use of all library resources including electronic resources, and individual responsibility.

The Library assumes no responsibility for any damages, direct or indirect, arising from its connections to the Internet. The Library makes no guarantee, either expressed or implied, with respect to the quality or content of the information available on the Internet. Not all the information available via the Internet is accurate, current or complete. Users are encouraged to be good information consumers by evaluating the validity of information accessed via the Internet.

Users are cautioned that ideas, points of view and images can be found on the Internet which are controversial, divergent and/or inflammatory. The provision of access does not mean or imply that the Library endorses or sanctions the content or point of view of any of the information or commentary which may be found on the Internet.

Since the library computers on which the public can access the Internet are located in public areas which must be shared by library users of all ages, background and sensibilities, individuals are asked to consider this when accessing potentially controversial information and images. Library staff cannot consistently and effectively monitor the public’s use of the Internet. The Library reserves the right to ask individuals to discontinue the display of information and images which cause a disruption.

The Library reserves the right to terminate an Internet session that disrupts library services or that involves user behavior that violates the Library’s policies.

Child Safety on the Internet

As with all library resources, the Library affirms the right and responsibility of parents/guardians, NOT Library staff, to determine and monitor their minor children’s use of the Internet. (Minors are defined in this policy as children and young people under the age of 17 years.) Parents are solely and exclusively responsible for their minor children’s use of the Library’s resources and facilities, including Library computers and the Library’s Internet access. Parents who believe that their children cannot responsibly use the Library’s computers and/or Internet access shall monitor their children’s computer and/or Internet use. By permitting their children to use Library computers, all parents and/or guardians expressly acknowledge and agree that the Library, its employees, officials, officers, representatives, agents and designees shall have not responsibility whatsoever to monitor and/or supervise their children’s use of the internet and/or Library computers in general.

Unacceptable Uses of Computers

Among the uses that are considered unacceptable and which constitute a violation of this policy are the following:

Uses that violate the law or encourage others to violate the law. Transmitting of offensive or harassing messages; offering for sale or use any substance the possession or use of which is prohibited by law; viewing, transmitting or downloading pornographic materials or materials that encourage others to violate the law; downloading or transmitting confidential, trade secret information, or copyrighted materials and/or transmitting messages which threaten, harass and/or verbally assault others. Even if materials on the networks are not marked with the copyright symbol, users should assume that all materials are protected unless there is explicit permission on the materials to use them.
Uses that cause harm to others or damage to their property. Engaging in defamation (harming another’s reputation by lies); uploading a worm, virus, “Trojan horse,” “time bomb” or other harmful form of programming or vandalism; participating in “hacking” activities or any form of unauthorized access to other computers, networks, or information systems.
Uses that jeopardize the security of access of the computer network or other networks on the Internet. Disclosing or sharing the user’s password with others; impersonating another user; using one’s own software programs on the library’s computers; altering the Library’s computer settings; damaging or modifying computer equipment or software.
Uses that compromise the safety and security of minors when using e-mail, chat rooms and other forms of direct electronic communications: Minors under age 17: Giving others private information about one’s self or others, including credit card numbers, social security numbers, names and/or addresses; entering chat rooms and/or social networking sites and/or engaging in communications on such sites without a parent or guardian’s express permission; arranging a face-to-face meeting with someone one has “met” on the computer network or Internet without a parent’s permission; viewing materials that are obscene, pornographic, sexually explicit and/or adult oriented. Adults at or over the age of 18: Viewing materials that are obscene, pornographic, sexually explicit and/or adult oriented and/or permitting a minor to view such: accessing, viewing, importing, sharing and/or obtaining child pornography. Use of Library computers for anything whatsoever related to child pornography will be immediately reported to law enforcement authorities and shall subject the user to arrest, detention and conviction of a State and/or Federal crime. In addition, the user’s computer privileges will be suspended indefinitely.

The term “harmful to minors” is defined by the Communications Act of 1934 (47 USC Section 254 [h][7]), as meaning any picture, image, graphic image file, or other visual depiction that
– taken as a whole and with respect to minors, appeals to a prurient interest in nudity, sex, or excretion;
– depicts, describes, or represents, in a patently offensive way with respect to what is suitable for minors, an actual or simulated sexual act or sexual contact, actual or simulated normal or perverted sexual acts, or a lewd exhibition of the genitals;
– taken as a whole lacks serious literary, artistic, political, or scientific value as to minors.
Uses that Violate Confidentiality of Information: The New Jersey Confidentiality of Library Records Law (NJSA 18A:73-43.2) prohibits unauthorized disclosure, use, or dissemination of personal information regarding Library users, including minors. Personally identifiable information about users may not be disclosed or used in any way, except to law enforcement authorities as provided in the law. Users should be aware, however, that due to the technical difficulties involved in providing absolute security, transactions and files may become public and the user expressly assumes this risk. Users should be aware that there is no right to privacy with respect to use of Library computers. When websites and/or other materials are accessed, Internet addresses are recorded and/or stored. Messages, comments and/or communications are not anonymous and any electronic information and/or communications sent or received may be stored, maintained and/or retrieved by other users. Users should be aware that Library computers are accessible to other users and the Library cannot and shall not guarantee the privacy of any information and/or communications.

Procedures

The Library staff will develop such rules and procedures as are necessary to ensure the fair and reasonable use of Internet access.

Response to Violations

The user’s access to the Library’s computer network and Internet is a privilege, not a right. A user violates this policy by the user’s own action or by failing to report any violations by other users that come to the attention of the user. Further, a user violates this policy if he or she permits another to use his or her account or password to access the computer network and Internet. Failure to complywith this policy and its procedures will result in the forfeiture of the user’s right to access these computers.

As a public institution, the Sayreville Public Library is dedicated to free expression and free access to information and ideas on all points of view concerning the problems and issues of interest to the residents of Sayreville. To this end, The Library maintains meeting room(s) for library and community use. The meeting room(s) are available for meetings and programs open to the public that are sponsored by nonprofit organizations and community interest groups and boards and agencies of the Library, Borough government,and schools. Preference is given to Sayreville organizations, but regional groups are accommodated when there are no scheduled conflicts. Permission to use the meeting room(s) does not imply Library endorsement of the aims, policies, programs or public statements of any group or organization. Such permission is revocable and does not constitute a lease.

The use of a meeting room must be consistent with the provisions of this policy and may be denied: (a) where use is inconsistent with policy and/or regulations, (b) where there is a likelihood of physical hazard to participants or audience, (c) when there has been misuse of premises or equipment or violation of this policy and/or regulations by the organization in the past.

An application form must be submitted for use of the meeting room(s). Applications falling within the provisions of this policy and regulations are approved by the Library Director. The Library Board of Trustees reserves the right to review all applications, and shall review applications not approved by the Director if requested by the applicant.

Any deviation or changes or exceptions to this Meeting Room Policy or regulations requires the written consent of the Board of Trustees.

REGULATIONS

A. Prohibited Uses

The meeting room may not be used:

For any meeting closed to the general public, with the exception of:
a. Courses of academic instruction approved by the Sayreville Board of Education or the New Jersey Department of Education or the institutions under its jurisdiction;
b. Executive sessions of otherwise qualified organizations, when those executive sessions are carried out under the provisions of applicable state laws.
For any meeting sponsored by or for a commercial organization or purpose; or at which goods or services are advertised or sold whether for profit or to raise funds for nonprofit organizations.
For any meeting where physical activities and/or volume of noise generated may disturb to other people in the Library.
For any use by private teachers who wish to have their students demonstrate or exhibit their abilities or talents.
For the conduct of any unlawful activity.
For any meeting for which admission is charged.

B. Conditions on Use

An application form for use of a meeting room must be filled out completely, signed by the applicant, and submitted to the Library Administrative Office at least two weeks in advance of the requested meeting.
The applicant must leave the meeting room in the same condition in which it was found. Tables and chairs must be returned to the original configuration. All trash must be deposited in the trash receptacle.All debris from crafts or event materials must be collected and removed. Set up and clean up must occur within the reserved time for the meeting.
No materials may be affixed to the walls or ceiling by any means whatsoever.
The applicant assumes full financial responsibility for misuse of or damage to the premises and equipment.
Applications for meetings designed for children, specifically anyone under the age of eighteen (18),must be sponsored and signed by an adult who will assume responsibility. At least one adult must be in attendance when the meeting room is being used by such a group or organization.
The Library is a smoke-free building. Smoking is not permitted in any area of the Library, including the meeting room(s).
Alcoholic beverages are prohibited.
Refreshments may be served at program meetings with the consent of the Library Director. No utensils or appliances are provided by the Library.
The applicant may be granted permission for use of specified library equipment, if available, provided that the group or organization has an operator skilled in the use of the equipment requested. If a skilled operator is not available, the group or organization will be required to hire a qualified Sayreville Library staff member, if available, at his/her regular hourly wage plus one dollar per hour. If the group or organization furnishes the skilled operator, the applicant assumes full financial responsibility for misuse, damage,or loss of the library equipment.
Neither the name nor the address of the Sayreville Public Library may be used as the address for groups or organizations using meeting room(s).
Organizations utilizing the meeting room(s) are considered a public accommodation under the Americans with Disabilities Act (ADA) and are therefore responsible for providing auxiliary aids and services in compliance with the ADA.
Organizations are subject to copyright law in their use of film, video, music, and other media and are also responsible for observing the admission policies associated with Motion Picture Association of America (MPAA) guidelines when showing rated films in the meeting rooms.

C. Schedules

The Library reserves the right to cancel a meeting with two (2) weeks advance notice if the meeting room is required for a library program.
In the event that a group or organization must cancel a scheduled meeting, an authorized member of the group or organization must notify the Library Events Coordinator of the cancellation. Such notice of cancellation should be given as soon as possible but no later than forty-eight (48) hours prior to the scheduled date of the meeting. The Library reserves the right to deny meeting room(s) to organizations which either fail to properly notify the Library Events Coordinator of cancellations of two (2) meetings, or organizations which cancel two (2) meetings within the same calendar year.
Meetings must be scheduled during hours when the Library is open to the public. Daytime meetings must conclude by 4:45 pm including cleanup. Evening meetings, Monday through Thursday,must conclude by 7:45 pm including cleanup.
Reservations must be made for specific hours, and applicant must leave promptly at the conclusion of the specified time.
The Library will accept applications for a series of regular meetings to be scheduled on an annual basis, with the frequency of such meetings to be no greater than once per calendar month. If the application is approved for a group with no prior history of a series meeting schedule with the Library, then such a group will only be permitted to schedule up to six (6) meetings, with the frequency of such meetings to be no greater than once per calendar month.

D. Waiver of Regulations

Exceptions from specific regulations of this policy may be authorized in writing for the Friends of the Sayreville Library, all Boards and Agencies of the Borough of Sayreville and on behalf of the Borough of Sayreville, Sayreville Board of Education,and the Sayreville Library staff.

Approved by the Library Board of Trustees 2008, 2016

APPLICATION FOR USE OF MEETING ROOM

(Use one form of each meeting room use requested)

Meeting Room Application Download

The Sayreville Library maintains bulletin boards and display racks for use by the library and community organizations to promote local and regional events and activities.

Priority for posters, flyers and handouts is as follows:

Library events, programs, and services
Local government sponsored eventsand information
Local nonprofit organizations
Regional/state government sponsored events and information
Other nonprofit organizations

The following materials will not be postedor distributed:

Personal announcements, including lost and found
Commercial advertisements from individuals or businesses
Items promoting a political or religious point of view
Items with explicit wording or pictures

All announcements must be approved by the Library Director or designated representative. The Library reserves the right to refuse to post or distribute any pieces of material. Items left without permission may be discarded.

Due to very limited display and rack space, items will be posted or made available temporarily and on an equitable basis. Display materials are considered disposable and library staff may remove and discard them as necessary.No items will be returned.

The Library does not advocate or endorse the viewpoints of any group or individual.

Approved by the Board of Trustees of the Sayreville Library, 2009

Introduction

The Sayreville Public Library endeavors to provide all individuals in the community with carefully selected materials to aid the individual in the pursuit of education, information, research, pleasure, and the creative use of leisure time.

The collection development policy is used by the library staff in the selection and retention of materials and also serves to acquaint the general public with the principles of selection. Collection development is the ongoing process of assessing the materials available for purchase or licensing and making the decision, first, on their inclusion, and second, on their retention.

The American Library Association’s Library Bill of Rights, Freedom to Read Statement, and the Freedom to View have been endorsed by the Sayreville Public Library Board of Trustees and are integral parts of this policy.

Scope of Collection

The primary goal of collection development is to provide the best possible collection with the financial resources available. The decision to select any item for the collection is based on demand, anticipated need, and the effort to maintain a wide and balanced collection, representing all sides of an issue.

The inclusion of an item in the library collection in no way represents an endorsement of its contents. Only individuals can determine what is most appropriate for their needs and can define what material or information is consistent with their personal or family values. Parents and legal guardians have the sole and exclusive responsibility for their children’s use of library materials and shall be held responsible for any damage(s) caused by their children’s use of such materials. The Library has no responsibility whatsoever to monitor and/or supervise children’s use of any Library materials.

In the development of its collection, the Sayreville Public Library recognizes that it is impossible for a library of our size to meet all the needs of our community. As a member of an automated resource sharing network, other reciprocal agreements, and a state supported inter-library loan system, the library supplements its resources with materials borrowed from other libraries through these larger entities.

Professional and special materials, such as legal, medical, and religious works, are purchased only if they are of general interest.

Selection Criteria

Library materials are selected on the basis of informational, educational, cultural, and recreational value. These materials are selected in compliance with the mission and goals of the library. The following general criteria are also used in selecting materials for addition to the collection:

Importance and value to the collection and library users
Significance of the subject matter
Current appeal and popular demand
Local interest
Cost and budgetary constraints
Authority, accuracy, and artistic quality

Reviews from professional and popular media are a major source of information about new materials. Standard bibliographies, indexes, book and media lists by recognized authorities, including best seller lists, and the advice of competent people in specific subject areas also may be used.

Both public and commercial, free and paid online resources are selected using the criteria outlined in this policy are an integral part of the collection. Special considerations for electronic information sources are:

Ease of use of the product
Availability of the information to multiple, concurrent users
Technical requirements to provide access to the information
Technical support and training

Gifts and Donations

The library accepts gifts, donations, and will purchase memorials. The library does not guarantee that donated materials will be added to Library collections and the determination of what materials will be added to the Library collection is left to the sole and exclusive discretion of the Library. The Library reserves the right to give donations to the Friends book sale, including donations consisting of materials which were gifted and/or donated to the Library. The library reserves the right to evaluate all gifts, donations, and memorial requests in accordance with the criteria applied to purchased materials. Those which do not meet the library’s objectives and policies may be refused. Bookplates may be, but are not required to be, provided for memorials and gifts. The library does not provide an appraisal of donated items, but may, upon request of the donor, provide a written receipt for gifts, indicating the number and general description of materials. No conditions may be imposed upon any gift, donation, or memorial either before or after acceptance by the library. All gifts and donations shall be subject to any and all applicable provisions of law.

Withdrawal of Materials

The collection is reviewed and revised on an ongoing basis to meet contemporary needs. Collections are current and popular, not archival, nor are materials needlessly duplicated. Materials that are worn, damaged, outdated, duplicated, no longer accurate, and no longer used may be removed from the collection. The professional staff of the library, under the general direction and supervision of the Library Director, will be solely responsible for the withdrawal of materials.

Responsibility for Selection

Final authority for the determination of policy in the acquisition of books and other materials is vested in the Library Board of Trustees. Responsibility for material selection within this policy and control of expenditure for materials rests with the Director. Selection decisions may be delegated to qualified staff members by the Director.

Reconsideration of Materials

Although materials are carefully selected, there can be differences of opinion regarding suitable materials. Whenever a patron objects to the presence or absence of any library material, the objection will be referred to the staff member(s) responsible for purchasing that material. The staff member or the Director will discuss the matter with the complainant. Requests for reconsideration may be made only by patrons completing a “Request For Reconsideration of Library Material” form which is available from the library. The completed form will be given to the Library Director for a written response. A decision will be made regarding the material within a reasonable amount of time, with written reasons for the decision conveyed to the patron. Appeals from the Library Director’s decision may be directed only to the Board of Trustees for their final decision.

The Library shall have no liability whatsoever for any claims and/or allegations regarding the selection, donation, withdrawal and/or reconsideration of any materials and/or any refusal to accept any gift, donation and/or memorial request.

Adopted by Sayreville Library Board of Trustees September 2010

Notary Policy

The Library provides notary service in accordance with the New Jersey Notary Public Manual, published by the New Jersey Department of the Treasury. This manual is available on the New Jersey Department of the Treasury website. Library notaries will decline to provide notary service in situations that do not comply with the provisions of this manual.

The Sayreville Public Library offers notary service for a charge of $2.50 per notary signature. This fee is due at the time of service.

Notary service is provided on a first-come, first-served basis. When a notary is in the building, services will be offered from the time the library opens until 1 hour before the library closes. It is recommended that requestors seeking notary service call 732.727.0212 prior to their visit to ensure a notary is available at that time.

Notary services are not the notary’s primary duty; therefore, the notary may ask the requestor to wait while the notary attends to a patron at the desk or other library matters.

The Library provides only basic notary services. Notary service is not available for deeds, mortgages, or other real estate closing documents because these documents can require technical or legal knowledge that is beyond the scope of our service.

Each notary in the Library abides by the statement: “I am not an attorney licensed to practice law and may not give legal advice about immigration or any other legal matter or accept fees for legal advice.”

The requestor must be sure that the document is complete, leaving no blanks other than where the requestor will sign the document. Library notaries will not notarize any document with blank spaces, nor will they notarize any document that has already been signed by the requestor.

The requestor must provide the notary with a current, valid identification issued by a state or federal agency and that includes the requestor’s photo and signature, such as a current NJ driver’s license, US military ID, or US passport.

Notaries are unable to notarize copies of vital records (i.e., birth, marriage, death certificates, etc.), as those must be obtained from their issuing state or municipality.

Library notaries cannot notarize government I-9 forms, or passports, nor can they provide an Apostille.

Library notaries will not notarize documents in any language other than English.

A notary and the patron seeking notarization must be able to communicate directly with each other. The Library notary is not permitted to make use of a translator to communicate with the requestor.

In situations where a witness is required, the requestor should bring one. The Library may be able to provide a staff member as a witness, at the fee of $2.00 per signature. In order to serve as a witness, the witness must be presented with the valid identification of the requestor. Witnesses may not be solicited from patrons using the Library.

Notaries will not provide service if the requestor, document, or circumstance of the request raises an issue of authenticity, ambiguity, doubt, or uncertainty for the Library. The notary may, at their sole discretion, decline to provide notary services.

Adopted by Sayreville Library Board of Trustees 2020